Appendix one

Community Outcomes and Priorities: Project Team Terms of Reference

Purpose

The purposes of the Project Team are to:

• Identify community outcomes and priorities for the Kaipara District.
  This information will be used to guide the preparation of long term community plans at both the regional and district levels.
  It will also be used to identify outcomes for government departments (and other bodies) and as such provides a basis for service delivery strategies in the Kaipara.
• Establish a regular forum for monitoring progress against common plans with the community's desired outcomes.

Expected Outcomes

• Clear priorities for the development (social, economic, environmental and cultural) Kaipara District.
• Better decision making due by the District Council, Regional Council and other bodies being aligned with community objectives.
• Better co-ordination and application of community resources within the Kaipara.
• Better co-ordination and application of government resources within the Kaipara.
• Identifiable community outcomes (social, economic, environmental and cultural) on a District-wide basis.

Membership

Provisional Members of the Project Team include:

• Kaipara District Council
• Te Uri o Hau, Ngati Whatua (11)
• Ministry of Social Development
• Department of Conservation
• Kaipara District Economic Development Trust (12)
• Northland Regional Council
• Te Roroa
• Te Puni Kokiri
• Northland District Health Board

Kaipara District Council will take responsibility for facilitating project team meetings and providing administrative services.

Reporting

Regular progress reports should be made to:

• Northland Regional Council
• Northland Intersectoral Forum
• Kaipara District Council
• Ministry of Social Development

Initial Key Tasks

The project team will be responsible for carrying out the following key tasks. It should be noted that the tasks need not be completed in the order given and some tasks would be able to be carried out concurrently.

1. Confirmation of the scope of the project and definition of terms.
2. Collation of issues and identification of existing priorities.
3. Design of a consultation process for identifying community outcomes and priorities.
4. Implement consultation process.
5. Prepare draft community outcomes and priorities.
6. Invite public submissions and conduct hearings.
7. Revise draft and submit final report.
8. Establish forum for monitoring progress.

An important component of this process is the establishment of a forum that has ongoing responsibility for monitoring community outcomes and progress with the action plan.

Assumptions

In preparing these terms of reference it is assumed that:

• The principles underlying Sections 73, 74 and 75 of the new Local Government Bill will be maintained although their current form may change.
• Government will remain committed to a ‘whole of government’ approach
• All of the information required to carry out this project is available through existing sources and there is no need to undertake any new research
• Members of the project team will make available their time to the project free of charge (with the exception of Te Roroa and Te Uri o Hau who will be funded by Te Puni Kokiri)
• Te Uri o Hau will represent the interests of Ngati Whatua
• Government agencies will support the process, allocate resources internally to consider its impact and be prepared to incorporate outcome measures and work collaboratively to achieve them.